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Special Session Proposals

Call for Special Sessions

We invite recognised experts and senior researchers to propose and chair cohesive, focused sessions. This is your opportunity to curate a dedicated forum on a pressing or emerging theme within medical technology or engineering.

What we are looking for:

  • Proposals for 90-minute sessions, typically containing 3-5 presentations.

  • Compelling themes that address current challenges, future trends, or interdisciplinary intersections.

  • Sessions that promise to stimulate discussion and attract a significant audience.

Your proposal should include:

  • Proposed Title: A clear and engaging title for the session.

  • Session Chairs: Names, affiliations, and short bios of the proposed chair(s).

  • Abstract/Rationale: (200-500 words) Explain the session’s theme, its scientific and practical significance, and its relevance to the conference.

  • List of Potential Speakers: While not mandatory, including 2-3 confirmed or targeted speakers with tentative titles significantly strengthens your proposal.

  • Format: Indicate if you envision a traditional presentation session, a panel discussion, or a hybrid format.

To submit your proposal:

  • download the template of the proposal for Special Sessions (Click here to download template)
  • fill in the form inside the following MS Word file and upload it to the Submission Portal
  • respect the deadline for submission which is fixed to May 01, 2026.

Upon Acceptance:

  • Session chairs will be responsible for promoting their session, managing the call for papers for it, and ensuring the timely submission and review of abstracts.

  • The conference committee will provide the submission infrastructure and support.

Additional Requirements & Guidelines:

  • Minimum submissions: A special session requires at least 5 submitted papers.
  • Session maintenance: To keep the session in the final program, at least 3 papers must be accepted after peer review. If fewer than 3 are accepted, the session may be merged or cancelled.
  • Inclusion in the program: Based on the number of accepted papers, not merely submitted ones.
  • Review process: The special session chair assigns reviewers. A rigorous peer‑review process applies, with at least 3 reviews per paper.
  • Chair submitting to own session: Allowed, but the chair must recuse themselves from the review and decision process for their own paper (handled by co‑chair or publication chair).
  • Free registration for special session chairs: A chair receives free registration for their own paper if their session has 5 registered papers (their paper + 4 other registered papers).